Marina News
March 2009 Monthly Report
By
Apr 30, 2009, 11:32

MARINA

Monthly Report for March, 2009

MARINA ADMINISTRATION


Capital Projects

Maintenance Dredging

By the end of the month, the engineers representing the City and the contractor had completed working with the surveys to reconcile the total volumes of material removed.
The amount of material removed from the three sites inside the breakwater was hard to determine because of the difficulty of doing accurate surveys under the floating docks and on the sloping revetments, and because the contractor used a hydraulic dredge to remove the material. Hydraulic dredging methods add a lot of water to the process and the water ends up in the dump barge with the sediments, making the actual amount of sediment difficult to determine. The contractor estimated the quantity to be about 1400 cubic yards. The City’s engineers estimated the amount to be less than 1000 yards. Both estimates were significantly below the 2,280 cubic yard estimate contained in the bid documents. Because the final quantity removed was more than 35% below the estimate in the bid documents, the contract allowed the contractor to ask for a re-negotiation of the unit prices in their bid. After reviewing all of the cost information that the contractor provided for the inner basis sites, the City’s engineering firm, Anchor Environmental, recommended that the City pay the contractor on a time & materials basis for the inside work. The contractor agreed with the engineer’s proposal and the City and the contractor settled on a final payment of $207,898.37 for Bid Item No. 4, the three inside sites. The contractor’s bid for that portion of the work was $239,400.00.

The contractor removed more than the estimated quantity from the entrance channel. The final volume that was agreed on was 7270 cubic yards, while the estimate was 6,450 cubic yards. The final payment for Bid Item No. 3, the entrance channel was $116,320 and the original bid amount was $103,200.00.

The final total payment for the project, including all bid items was $468,787.33. The bid amount was $486,360. The budgeted amount in the CIP was $529,000. All things considered, the staff is pleased with the outcome of the project and believes the amount paid to the contractor was fair.

Bulkhead Replacement A – Phase 1. (North Marina Combined Projects).

The consultants continued working on the 90% plans and the final Corps of Engineers Permits. The consultants also worked with Midway Sewer District to determine the best way to locate an emergency standby generator near the District’s lift station near the north entrance to the Marina.

Water Main Relocation Project

The project engineers, Gray & Osborne, continued working on the final plans and specifications for the project. The engineers worked with the engineers for Midway Sewer District to include their project to the Water Main Project as a “Schedule B”. Midway Sewer District wants to replace the sewer line in the south parking lot at the same time the new water main is installed.

CCTV Security Cameras

The Marina staff began preparing for the third phase of the CCTV project, which will add two or three cameras to the south parking lot and several more cameras on the floating docks.

Demolition of old Restaurant Building

In March, the Marina staff and contractors demolished the old restaurant building. The site will be paved when the contractor for the Water Main Project is on-site because there will be a lot of pavement patching needed for that project and it would be cheaper to do the restaurant site with that work. After the old restaurant building was demolished, the maintenance crew repaired and repainted the siding on the boat repair yard building. Below are the “before & after” pictures.

Consultant Services & Contracts

1. Contracts signed in the current month (Mar.)
There were no contracts signed in March.
2. Bids, RFP’s and RFQ’s issued in the current month (Mar.)
There were no RFP’s, RFQ’s issued in March.
3. Contracts, Bids, RFP’s and RFQ to be issued in the following month (April).
The Marina staff expects to have an agreement for providing management software to the Marina to the City Manager for his approval in April, and a contract signed with Fire Systems West for installation of stand pipes on I & J Docks.


MARINA MAINTENANCE

The maintenance staff continued working on the “D Dock Rebuild” and prepared the boarding floats for re-installation at the Redondo boat ramp. The DOC crew weeded all of the landscaping at Redondo, and spread bark and mulch. The Marina staff began planting some of the annuals in the Marina and at Redondo. They also worked with the contractors that demolished the old restaurant building. Staff had to relocate the water service to the boat yard and repair the boat yards sewer connection because it was crushed by the equipment that removed the building.


MARINA SERVICE

Day Island/Tyee Yacht Club Rendezvous

On the weekend of March 13-15, two clubs, Day Island and Tyee visited the Marina. . They arrived Friday the 13th and left Sunday. On Friday night they hosted karaoke on the docks after eating at Anthony’s. Saturday afternoon they had a “scavenger hunt” at all of the downtown businesses. The two clubs tried to buy something from every business that was open. Saturday evening they hosted a dinner at the Founders lodge. After dinner, the clubs raffled off all of the stuff they bought in town.
The guest moorage tab for 26 boats came to $1,100.00 and the fuel dock revenues were $5,042.43 and there was some positive feed-back from downtown merchants.


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